Privacy Policy

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This Privacy Policy outlines how Soka Partners ("we", "us", "our") collects, uses, stores, and protects your personal data when you use our website or interact with us.

Soka Partners may collect the following types of personal data:

• Identity Data: Name, title, gender, date of birth
• Contact Data: Email address, phone number, company name, job title
• Technical Data: IP address, browser type, time zone, location, device type, operating system
• Usage Data: Information about how you use our website
• Profile Data: Preferences, feedback, survey responses
• Marketing & Communications Data: Your preferences in receiving communications from us

We may also collect and use aggregated data (statistical or demographic), which is not considered personal data under the law.

We collect your data directly when you:

• Submit a contact form on our website
• Email or speak with us
• Apply for a role
• Register for insights or events
• Engage with us via social media
   

We may also collect data indirectly from:

• Third-party partners or referrers
• Publicly available sources
• Recruitment platforms or social networks
   

We use your personal data to:

• Respond to enquiries or contact requests
• Deliver executive search and leadership advisory services
• Match candidates with relevant opportunities
• Communicate with you regarding briefs, processes, or opportunities
• Share insights, content, or updates (with your permission)
• Enhance our services, website experience, and processes
   

Your data is securely stored on encrypted servers and systems managed within the UK or other GDPR-compliant jurisdictions.

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected. Where appropriate, we may anonymise data for statistical or reporting purposes, in which case it is no longer considered personal data.

We may share your data with:

• Clients or organisations involved in a search process
• Technology service providers who support our website and systems
• Professional advisors (e.g. legal, financial, compliance)
• Regulators or authorities where legally required
   

We do not sell your personal data to third parties. All data sharing is done under strict confidentiality agreements and with appropriate safeguards in place.

With your consent, we may send you updates about our services, insights, or thought leadership. You can opt out of marketing communications at any time by clicking "unsubscribe" in our emails or contacting us directly.

You have the following rights under data protection law:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Erasure: Request deletion of your personal data (under certain conditions)
• Restriction: Request limited processing of your data
• Objection: Object to processing in certain situations
• Portability: Request your data be transferred to another party
   

To exercise any of these rights, please contact us at:
📧 info@soka-partners.com

Cookies are small text files used to improve your website experience. We use cookies to:

• Understand how visitors use our site
• Maintain site functionality and performance
• Improve user experience and content delivery
   

You can control or delete cookies through your browser settings. 

Our website may include links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies.

We keep our Privacy Policy under regular review and may update it from time to time. Any changes will be posted on this page with an updated revision date.

If you have any questions about this policy or the data we hold about you, please contact:

Soka Partners
📧 info@soka-partners.com

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK: www.ico.org.uk

We always appreciate the opportunity to resolve concerns directly before you contact the ICO.